Transparent Pricing. No Hidden Fees. Premium Air Operations Support.
WayPoint Air Ops provides predictable, all-inclusive air operations pricing designed for meetings, incentives, conferences, executive travel, and complex group movements.
We Don't Just Book Travel. We Manage Air Operations.
When hundreds — or even thousands — of travelers are moving across multiple airports, airlines, and destinations, every disruption has the potential to impact your event.
WayPoint Air Ops becomes an extension of your team, providing proactive flight monitoring, traveler communications, airline coordination, and real-time operational support from departure through final arrival.
Keep travelers moving. Keep clients informed. Deliver peace of mind.
Dedicated Air Operations Specialist
Real-Time Flight Monitoring
Airline Coordination
Traveler Communications
VIP Traveler Support
Custom Reporting & Analytics
One Price. No Transaction Fees.
Many air travel management providers advertise a lower per-traveler fee, then add charges for ticket exchanges, name corrections, cancellations, schedule changes, reissues, and other air transaction services.
At WayPoint Air Ops, we believe pricing should be predictable. Our Air Operations Management fee includes the professional services required for day-to-day air transaction management, so clients are not nickel-and-dimed every time an itinerary changes.
Included transaction support:
- Ticket changes and exchanges
- Schedule change management
- Airline coordination
- Traveler communications
- Reservation updates
- Operational support
- Reporting and analytics
Important: Airline-imposed fees, fare differences, government taxes, supplier charges, and third-party costs remain the responsibility of the client.
Typical Air Management
WayPoint Air Ops
Complete Air Operations Management
Professional air operations support designed for meetings, incentives, conferences, executive travel, and complex group movements.
- Dedicated Air Operations Specialist
- Air reservation management
- Flight monitoring during standard business hours
- Airline schedule change management
- Traveler communications
- VIP traveler support
- Charter flight coordination, planning and management
- Custom reporting and analytics
- Dedicated client account management
- Day-to-day air transaction management
Program Setup
Everything needed to launch your program with precision — from onboarding through pre-travel readiness.
- Client onboarding
- Program implementation
- Traveler data setup
- Airline and supplier coordination
- Operational planning
- Reporting configuration
- Pre-travel readiness review
24/7 Air Operations Command Center
Continuous monitoring during both departure and return travel windows.
- Departure travel monitoring
- Arrival monitoring
- Return travel monitoring
- Weather monitoring
- Airline operational monitoring
- Active disruption management
- Immediate traveler communications
- Client escalation support
Coverage begins with the first traveler departure and continues until the final traveler arrives at the program destination. Coverage resumes for return travel and continues until every traveler has returned home.
Onsite Air Operations Desk
On-the-ground air operations expertise at your event venue or airport, delivering real-time support when it matters most.
- Airport assistance
- Hotel-based Air Operations Desk
- Same-day airline coordination
- Flight disruption management
- VIP traveler assistance
- Executive support
- Real-time operational decision making
Travel expenses billed separately.
After Hours Emergency Support
For clients who do not select 24/7 Air Operations Command Center coverage, after hours emergency support is available on a per incident basis for unexpected travel disruptions outside standard business hours.
Custom Programs
International programs, large-scale meetings, multi-wave events, executive travel, charter operations, and highly customized programs may require a tailored proposal. WayPoint Air Ops will provide a detailed scope of work before any engagement begins.
Trusted Air Operations Support
WayPoint Air Ops supports corporate meetings, incentive travel, executive travel, pharmaceutical programs, conferences, and complex group movements requiring proactive operational management and real-time traveler support.
Meetings
Incentive Travel
Executive Travel
Pharmaceutical Programs
Corporate Events
International Programs
What You're Really Investing In
Proactive Flight Monitoring
We identify disruptions before they become traveler problems.
Dedicated Air Operations Specialists
Experienced professionals supporting your travelers from departure through return.
Real-Time Communication
Immediate updates for travelers and event stakeholders.
Operational Peace of Mind
Your team focuses on the event while WayPoint Air Ops manages the air operation.
Transparent Pricing. No Hidden Fees.
Many travel management companies require multiple sales calls before sharing pricing. We believe transparency builds trust. Our pricing is published so clients understand the investment before beginning a conversation. Every proposal clearly outlines included services, optional enhancements, and any additional costs. No surprises.
Custom Programs
International programs, large-scale meetings, multi-wave events, executive travel, charter operations, and highly customized programs may require a tailored proposal. WayPoint Air Ops will provide a detailed scope of work before any engagement begins.
Request a Custom ProposalEstimate Your Program Investment
Use this tool to build a preliminary estimate. A WayPoint specialist will review your program in detail before any engagement begins.
24/7 Air Operations Command Center
Continuous monitoring — departure through return
Estimated Investment
$13,000
This estimate is provided for planning purposes only. Final pricing may vary based on program complexity, destination, traveler volume, international requirements, staffing needs, and final scope of work.
Ready to Elevate Your Air Operations?
Whether you're managing 50 travelers or 5,000, WayPoint Air Ops delivers proactive operational support that protects your travelers, your event, and your reputation.